DHARA Board Meeting Agenda – 12.10.2020

Dominion Hills Area Recreation Association

Regular Board Meeting Agenda

December 10, 2020

Via Zoom

https://us02web.zoom.us/j/310259237

7:00: Call to Order

7:05: Approval of November 12 Meeting Minutes

7:10: Confirm Executive Committee Actions (none to date)

7:11: Membership Recorder’s Report

7:15: Financial Report and Draft Annual Budget Review

8:00: Manager’s Report

8:15: Updates

  • Swim/Dive Report
  • Winter Swim Discussion
  • Facilities and Construction Committee
  • Pool Rental to NCAP
  • Member Communications
  • Annual Meeting and Nominations
  • Powhatan/Warrior Sign/Name Change/History
  • Long Term Planning (if any)
  • Goodlett Scholarship
  • Review Committee (John/Julie)

9:30: Adjournment

DHARA – Nov. 12 2020 Board Meeting Agenda

Dominion Hills Area Recreation Association

Regular Board Meeting Agenda

November 12, 2020

Via Zoom: https://www.google.com/url?q=https://us02web.zoom.us/j/310259237&sa=D&source=calendar&usd=2&usg=AOvVaw2iaXwVGj_8uRC4MKUEiIdy
Meeting ID: 310 259 237

7:30 – Call to Order

7:35 – Approval of October 8 Meeting Minutes

7:40 – Confirm Executive Committee Actions

7:45 – Membership Recorder’s Report

7:50- Financial Report

8:00 – Manager’s Report

8:15 – Updates

  • Pool Rental to NCAP
  • Facilities and Construction Committee
  • Member Communications
  • Annual Meeting and Nominations
  • Swim/Dive Report
  • Winter Swim
  • Powhatan/Warrior Sign/Name Change
  • Insurance Renewal MB
  • Long Term Planning (if any)
  • Review Committee (tentative)

9:30 – Adjournment

 

 

DHARA Board Mtg – Oct. Agenda

Dominion Hills Area Recreation Association | Regular Board Meeting Agenda

October 8. 2020

To comply with Virginia’s COVID related state orders, DHARA Board meetings are being held via Zoom. 

Join Zoom Meeting: 
https://us02web.zoom.us/j/310259237
Meeting ID: 310 259 237

7:30 Call to Order

7:35 Approval of September 10 Minutes

7:40 Confirm Executive Committee Actions

7:45 Membership Recorder’s Report

7:50 Financial Report

8:00 Manager’s Report

8:15 Updates

      • Pool Rental to NCAP
      • Facilities and Construction Committee
      • Member Communications
      • Annual Meeting (Change By-Laws?) and Nominations
      • Swim/Dive Report
      • Winter Swim
      • Powhatan/Warrior Name Change
      • Long Term Planning  (if any)
      • Review Committee (Julie Jernigan/John Aldonas)

9:30 Adjournment

Signup Links for Week of Sept 20 PLUS Sunday Sept 27

Dear DHARA members:

Below are the Signup Genius reservation links for the week of Sept. 20-26 AND Sunday, September 27. This is our last open week of 2020, so get a dip in while you can! We will have further communications coming out soon to recap the season but from all of us to all of you, thank you for the patience and understanding this year.

Two-stage Process for Reservations

  • Registration opens at 9pm Thursday, September 17. Members initially will be allowed to make no more than one family swim reservation and one lap swim reservation.
  • On Saturday, September 19, around 10am, we’ll update these registration limits. Members then can book a second family swim reservation and up to one additional lap swim reservation for the week, choosing from available slots.
  • Use this special code for Signup Genius: dh2020 (do not share with non-members). When you sign up, use your first and last name, list any family members coming with you, and your DHARA Membership number (all required).

Reminders & Other Updates

  • Drop-in/walk-in options are still available (during lap swim times).
  • If you are unable to make your reservation, please cancel 12- 24 hours in advance if possible, so others might use the pool.
  • Our final day of the 2020 season will be Sunday, September 27 (and we’ll close at 5:15).
  • View current operating hours (toward bottom of the webpage).

The DHARA Board

Signup Links & Info

Below are the Signup Genius reservation links for the week of Sept. 13 – 19. Note: We’re happy to say that for the last two weeks of signups we’ve been able to add lap swimming from 7-8pm on Tuesdays and Thursday.

Two-stage Process for Reservations

  • Registration opens at 9pm Thursday, September 10. Members initially will be allowed to make no more than one family swim reservation and one lap swim reservation.
  • On Saturday, September 12, around 10am, we’ll update these registration limits. Members then can book a second family swim reservation and up to one additional lap swim reservation for the week, choosing from available slots.

Reminders & Other Updates

  • Drop-in/walk-in options are still available (during lap swim times).
  • If you are unable to make your reservation, please cancel 12- 24 hours in advance if possible, so others might use the pool.
  • Our final day of the 2020 season will be Sunday, September 27 (and we’ll close at 5:15).
  • View current operating hours (toward bottom of the webpage).

The DHARA Board

Updates & Signup Links, Aug. 26

Below are the SignupGenius reservation links for the week of Aug 30 – Sept 5. Please remember that this summer guests are not allowed, and members of different households cannot share the same family swim reservation.

Two-stage Process for Reservations

  • Registration opens at 9pm Thursday, August 27. Members initially will be allowed to make no more than one family swim reservation and one lap swim reservation.
  • On Saturday, August 29, around 10am, we’ll update these registration limits. Members then can book a second family swim reservation and up to two additional lap swim reservations for the week, choosing from available slots.
  • Note: Use this special code for Signup Genius: dh2020 (do not share with non-members). When you sign up, use your first and last name, list any family members coming with you, and your DHARA Membership number (all required).

Reminders & Other Updates

  • Check out our many drop-in/walk-in options throughout the week.
  • If you are unable to make your reservation, please cancel 12- 24 hours in advance if possible, so others might use the pool. We’ve had a number of no-shows, and this leaves valuable pool time unused. We have also started monitoring no-shows.
  • In the next week, we’ll share our more limited September hours, which begin after Labor Day and continue until the last weekend in September.

The DHARA Board

Signup Changes, July 29 Update

Based on feedback from members about this week’s pool sign-ups, we are adjusting the sign-up process starting this coming week to make it more equitable for our members to have opportunities to attend the pool.

For the week of August 2-8, we will now have a two-stage process for reserving times:

  1. Registration will open at 9pm this Thursday, July 30, and members will initially be allowed to make no more than one family swim reservation and one lap swim reservation.
  2. On Saturday, August 1, around 10am, we will update these registration limits and allow members to book a second family swim reservation and up to two additional lap swim reservations for the week, choosing from among any time slots that are still available.

We expect to continue this two-stage sign-up process in the coming weeks. Note that in addition to these reserved times, there are about 100 drop-in/walk-up slots each week for the shallow tank and dive well during lap swimming sessions that members can access. And starting the week of August 9, there will be additional swim reservation slots added to the calendar, due to the conclusion of swim & dive team practices.

IMPORTANT: if you make a reservation that you know you are unable to attend, please cancel it as early as possible so that another member has time to rebook it. This will increase other members’ opportunities to enjoy the pool.

See the registration webpage for the lap swim and family swim signup links.

When you access the Signup Genius, you will need to use a special code (login and view the code on this page or check a recent email from Dominion Hills Pool). When you sign up, use your first and last name, list any family members coming with you, and your DHARA Membership number (all required).

Reservations and updates for the week of July 26

Make a Reservation for the Week of July 26

Note: Signups go live at 10PM tonight – This will be the same every Thursday before each new week begins (the weeks still run Sunday through Saturday).

Signup Reminders

  • When you access the Signup Genius links, you will need to use a special code (you must be logged in to view the code using the this link).
  • When you sign up, use your first and last name, list any family members coming with you, and your DHARA Membership number (all required).
  • Going forward, links to the reservation pages will be posted on the Dominion Hills website.
  • If you can’t make your lap or family swim reservation, please cancel/delete it, from your Signup Genius confirmation email. This helps ensure empty spots can be rebooked and used by those eager to enjoy the pool.

Buddy in Your Lane – New Lap Swim Option

To provide additional lap swimming opportunities, we will allow members who sign up for lap lanes to share their lane with one other member.  For example:

  • “Member Smith” can sign up and add “Member Johnson” as another swimmer when making the reservation. This will count toward the Smith’s weekly reservations but not Johnson’s. If Johnson wants to book lap times and bring Smith (or someone else), that’s okay as well.

Of course this is completely optional – you’re still welcome to have your own lane (on your own reservation). Think of it as having a “swim buddy” with whom you can share a lane, while creating room for other members to get in some additional laps! And as before, any number of swimmers from the same household may share a lane under the same reservation.

Tips for Using Signup Genius

We wanted to clarify a few items with the new SignUp Genius system we started using for Family Swim reservations:

  • When booking your reservation, choose “1” from the Quantity drop-down menu. (Choosing 2 would mean your are booking 2 reservation slots at the same time.) Quantity does not refer the number of people coming during your reservation time. If you choose 2, you will be unable to make another Family Swim reservation in the same week. See the screenshot below.

  • Please include your first and last name and, add the name(s) of family members coming along. (The front desk also will check you in when you arrive.)
  • If you need to edit (or delete/cancel) your reservation, use the links in the confirmation email you receive from SignUp Genius. Click on “Edit My Sign Up” and then follow the directions. See the screenshot below.


After clicking “Edit My Sgn Up”, you will be taken to SignUp Genius where you can update or delete your sign up. Clicking “Delete” will cancel the reservation.

  • Starting Thursday, we will use Signup Genius for Family Swim AND Lap Swim reservations, releasing slots for the week starting July 26. Reservations will go live at 10pm and the same instructions will apply for quantity selection and cancellation.

See more details in yesterday’s email. And you can always check the Dominion Hills website for the latest information

Phase 3 COVID Procedures

Please keep informed about our Phase 3 Operating Procedures, which include important guidelines and rules for pool users.

Read more →