April BOD Meeting – link and agenda

Dominion Hills Area Recreation Association
Regular Board Meeting Agenda
April 7, 2022
Via Teams/In Person

7:30 : Call to Order
7:35 : Approval of Mar. 10 Meeting Minutes
7:40 : Confirm Executive Committee Actions
7:45 : Membership Recorder’s Report
7:50 : Financial Report
8:20 : Manager’s Report
8:30 : Updates

  • Swim Team Update
  • Membership Payment Update
  • Facilities and Construction Committee
  • Snack Bar
  • Insurance & Contracts
  • Inscoe Update
  • Website
  • Member Events/Social Activities
  • Grounds and Landscape (Spring Clean-up)
  • Long Term Planning
  • Water Sports

9:30 : Adjournment

Microsoft Teams meeting:
Join on your computer or mobile app
Click here to join the meeting
Or call in (audio only)
+1 720-307-8734,,863081487#
Phone Conference ID: 863 081 487#

Reminder – DHARA Payment Due March 15

Dear DHARA Members,

We hope you’re as excited as we are excited about the 2022 pool season! We wanted to send a friendly reminder that 2022 payments are due by March 15 (next Tuesday).

Membership dues are $975 for regular members and $455 for emeritus members. A $100 late fee will be applied for payments submitted after March 15 – the fee increases to $225 after April 15. Memberships with unpaid dues by May 1 are subject to condemnation and resale.

To access your bill, please visit the account management page here, where you will be prompted to log in. If you’ve forgotten your username or password, please use the reset password feature under the login button.

As in past years, we request that you pay your membership dues online to help ease administrative burdens and ensure timely and accurate records of your payment. Please note that a processing fee of 2.9% + $0.30 will be applied.

If you prefer to pay by check, please make the check out to Dominion Hills Area Recreation Association and send it with your membership # in the memo line to: Dominion Hills Area Recreation Association, P.O. Box 5643, Arlington, VA 22205.

Please feel free to direct any membership-related questions to Julie Jernigan, Membership Recorder, at membership@dominionhills.org.  You can also reach the board anytime at info@dominionhills.org.


See you at the pool!

The DHARA Board

Annual Membership Dues

Dear DHARA Members,

We’re very excited to start the 2022 pool year, looking forward to an open and enjoyable season, and we have lots of fun activities planned!

For 2022, membership dues were approved at $975 for regular members and $455 for emeritus members.

Please click here to find the 2022 bill with payment instructions. Payments are due by March 15.

As has been said over the past few years, to avoid administrative burdens and ensure timely and accurate recording of your membership payment we request that you pay your membership dues via our online portal at www.dominonhills.org. Please note that a processing fee of 2.9% + $0.30 will be applied. If you’ve forgotten your username or password – or don’t know it – use the reset password feature (small link under the login button). Just use an email address associated with your DHARA account, and if a matching account is found, a reset link will be emailed to the address you entered. Once logged in, you are able to pay your bill – as well as purchase guest credits and more.

If you prefer to pay by check, please make the check out to Dominion Hills Area Recreation Association and send it with your membership # in the memo line to: Dominion Hills Area Recreation Association, P.O. Box 5643, Arlington, VA 22205.

Please feel free to contact the board with any questions at info@dominionhills.org.

All the best,
– Your DH Board

DHARA 66th Annual Membership Meeting – Feb 2, 2022: 7pm

Our 66th Annual Membership Meeting will be held virtually via Zoom on Wednesday, February 2nd at 7pm.  Due to COVID-19, we are unfortunately unable to meet in-person at the clubhouse this year. That said, please attend virtually as your input is important to us and the decisions we make as a board. The meeting is not expected to be lengthy, but we’ll share updates on our work over this past year, plans for next year and beyond, elect Board members, consider amendments to the Bylaws, approve the budget, and most importantly listen to your feedback and suggestions. See the detailed meeting agenda for the Zoom link and the full list of topics.  Also, ballots and board candidate profiles can be found here and the proposed amendments to the Bylaws may be found here.

Thanks, and we look forward to seeing you soon!

  • Your DH board



Join us on Sunday, October 24 for our first ever Oktoberfest evening, open to ADULT members and guests! Hosted on the pool deck, bring a few beers (in cans please) to share out of the community coolers, and we’ll have non-alcoholic beverages available. Feel free to bring friends along to enjoy as well!!

Teen Night


The pool will open at 6:45! Teen night is on!

This Week’s Teen Night will be from 7pm to 9pm — and includes pizza, music, and FUN!

Kids’ Night!! Wednesday, June 30, 7-9pm

Hello members!
      It’s been a long year. You deserve to take a well-deserved break while your kids are enjoying a safe and fully supervised evening of swimming, fun, and snacks at the pool.

      All DH kids 6-12 years of age who have passed the swim test are welcome to join the fun. Just $5 per child. Members only.

DH 2021 Swim Lessons

We’re excited to announce the return of the DHARA Swim Lesson Program.  This program has been custom designed to increase your child’s enjoyment, safety, and confidence in the water.  Our program caters to a variety of beginner skill levels.  Each Session includes eight 30-minute classes occurring Monday-Thursday over a two-week period.  Enrollment is limited.

DH Updates – May 28th, 2021

DHARA Members:

We’re excited to announce that beginning Friday May 28th, the pool will resume pre-COVID operating procedures. We sincerely appreciate everyone’s patience as we navigated through these uncharted waters (pun intended). Like you, we look forward to getting back to “normal” and focusing all our efforts on making Summer 2021 the best DH has ever seen.

  • For our new members as well as a reminder to those who’ve been with us, here’s what “Normal” looks like:
  • The pool is open to all members at 100% capacity during normal operating hours, which will always be posted on the website. There will be no reservations and no dividers in the pool.
  • As we change back to a regular swim season, please take a moment to review the pool rules (section 3) found here: https://dominionhills.org/about/rules/
  • Members may bring guests with the purchase of a guest pass.
  • The bathrooms and shower facilities will be open.
  • Food and drink are permitted on the upper deck, at the tables near the baby pool area, and for the first time, the wooden portion of the pool deck.
  • Grills will be open and available for use.
  • Ping pong, billiards/pool and foosball games are available in the game room – see lifeguards for paddles and balls
  • The Community House is open for rentals. Email John at dhramanager@yahoo.com for more info and availability!
  • Cannonballs, dives and even belly flops off the diving board (for those that passed the swim test) are encouraged!
  • Per CDC and state guidelines, if you are vaccinated, you are not required to wear a mask. We ask that all unvaccinated members continue to wear masks while in the bath house or community room.
  • We kept “Normal” in quotations because there are a few changes that we’re excited to announce:
  • The volleyball/badminton net we rolled out for the COVID waiting times will remain in the front lawn for member’s enjoyment. See the front desk attendant for volleyball and badminton equipment. Member-organized tournaments encouraged!
  • We are looking into adding cornhole sets on a permanent basis as well.
  • We are working to schedule food and ice cream trucks throughout the summer. Stay tuned for more on this.

We’re also excited to announce that we will have Bouncy Castles on the front lawn Monday May 30th from 11am – 6pm. We will need some parents to volunteer to man these. To sign up, see the sign up genius link here: https://www.signupgenius.com/go/60B0849ABAB23A02-memorial 

And last but certainly not least, many of the events and programs we have traditionally offered will be returning. We’re working hard to assemble the full calendar, listing the various fun events; we hope to have this available on the website soon. Highlights include:

  • Swim and Dive teams back in swing
  • Adult Brunches: 9-11am each Sunday (No Brunch June 6 due to lifeguard class)
  • Movie Nights! They’re coming back! Stay tuned for more details.
  • Group Swim Lessons: John is working to develop this year’s swim program, which will begin in July. Keep an eye out for the signup genius link with dates, times and info coming soon!
  • Kids Nights: June 30 and July 28 from 7:00 PM – 9:00 PM the pool will be reserved for kids 12 and under. Games, prizes and no parents allowed! Look for a sign up in the coming weeks.
  • Teen Night: July 14 from 7:00 PM – 9:00 PM. Pool is reserved for teens 13 and up. Games, prizes and no parents allowed!
  • 4th of July Celebration: To be held July 3rd, details to come.
  • Adult Dinner: Details to come on this as well, but we are looking at July 18
  • Family Camp Out: Tentatively set for September

We hope you are as excited as we are to turn this corner and enjoy a wonderful summer!

Best regards,
– Your Board


>> Helpful links <<

Pool operating hours: https://dominionhills.org/about/dh-pool-hours/

* Email the board: info@dominionhills.org
* Email the manager: dhramanager@yahoo.com

Changes to Reservations / Member Code of Conduct Reminder

Hi all,

We have two updates for everyone.

First, like many of you, we’ve been frustrated by the MemberSplash reservation tool. While it worked well for spring swim, MemberSplash rolled out an update shortly before opening and needless to say it’s been very buggy.  Members have had reservations inexplicably disappear or simply have been unable to complete a reservation.  We’ve worked with MemberSplash in an attempt to resolve these issues, but problems persist with no clear end in sight.

Therefore, starting this Wednesday, May 19, we are doing away with reservations.  In their place, we will be simplifying things using a system that is first come, first-serve.  In accordance with state and local guidance, we will retain the capacity limits.

This is a temporary plan to bridge us to May 28 when state and local guidance will permit significant loosening of restrictions.  We will send additional info to the membership in the coming weeks on the changes to our procedures that will come on or after May 28.

As a result of dropping reservations, here is a list of things that will be changing and things that won’t:


  • You may come to the pool at any time during our operational hours. There is no need to make a reservation, and we will not be taking any reservations.
  • If all available swim slots (12 slots during lap swim, or 12 swim areas + 10 sunbathing loungers during family time) are filled, you will be asked to wait until a slot is available.
  • When members are waiting, lap swim slots are limited to 30 minutes, and family swim slots are limited to an hour.  If no one is waiting, there is no obligation to leave at the end of the time slot.
  • If other members are waiting to enter, our staff will approach the member who has had both their full time slot and has been at the pool the longest. The staff member will politely let them know that another member is waiting and request that they quickly wrap up their swim.
  • Members are asked to be mindful of their time using pool sections so all members are able to use the pool.
  • So that staff can keep track of available slots, on your way out of the pool, please check out with the front desk.
  • Because we are not taking reservations, there are no restrictions on how often you may come to the pool in a given week.


  • Lap swim and family swim hours remain the same though formal, time-bound windows will not exist.
  • During lap swim, there will be 12 available swim slots.
  • During family swim, there will be 12 available swim slots and 10 sunbathing loungers.
  • The dividers in the pool will remain during family swim times to ensure proper distancing is maintained.
  • The check-in process with staff at the front desk will remain the same.

We know this may be upsetting to those with reservations currently in place on Wednesday or later.  While your reservation will be cancelled, we encourage you to use the pool under the new system,which is intended to create equal opportunity for the entire membership to access the pool.  We’re hoping that these changes reduce frustration for the whole membership and for the board as we try to keep up with the dozens and dozens of technical support requests we’ve had to field as a result of the bugs in the MemberSplash reservation system.

Note as well, that as we have had a lot of interest in retaining lap reservations, the board will revisit this in the near future.

Second, we want to remind everyone of DHARA’s expectations around community interactions.  At last Thursday’s board meeting, a member noted that the commentary on Facebook had become pretty uncivil.  The Board understands that we have passionate members and that we have all been dealing with unprecedented situations.  We encourage our members to continue to share their feedback on Facebook and by email (info@dominionhills.org).  However, we ask that any communications, whether to or from the Board or among individual members, remain civil and constructive.  We are neighbors and co-owners of the pool, and we are all in this together.  Let’s treat each other with respect and remember that there are 500 members, all with different viewpoints.  Healthy debates are natural, but kindness and empathy are required.  In addition, bullying of any kind isn’t allowed, and degrading personal comments will not be tolerated.  If you see a post that you think runs afoul of these guidelines, please use Facebook’s “report” function to let our admins know or send us an email at info@dominionhills.org.  Users who violate these guidelines may be removed from the Facebook group.  In addition, in extreme cases, under Section 8 of the DHARA Rules, a membership may be suspended or revoked.  Obviously, we don’t expect, or want it to come to that.  We also hope everyone takes this in the spirit in which it is intended – the Board truly has no desire to discourage dissent or constructive criticism.  We only hope to take the temperature down a notch and encourage civility.

We’re excited for Virginia’s COVID-19 restriction changes coming later this month.  Keep an eye out for an email from the Board with further communications about post-May 28 operations.

Best regards,

Your Board