Dear DHARA Members,
On Saturday, we sent an update on the plans for opening of Dominion Hills Pool, with links to the Phase 1 opening procedures and a COVID amendment to our Rules & Regulations. Today, we are announcing that we are reopening for lap swimming on June 6 — ahead of our June 13 target date. After logging into the website, members can now register for lap swimming for the first week.
We also wanted to provide some additional information based on questions and inquiries about some of the restrictions, decision-making process, and financial impact of this situation. We also have been updating the FAQs on the DH website and encourage members to periodically check that page.
Q: Why will access to the pool be limited to only 6 lap swimmers at a time? And will that be the case for the duration of the summer?
A: The limit of 6 lap swimmers at a time is based on a Phase 1 restriction mandated by the state of lap swimming only, one swimmer per lane. We do not yet know the state requirements for later phases, but we are hopeful that they will permit greater access to the pool.
Q: Why is the minimum age to participate in lap swimming during Phase 1 set at 15 years of age?
A: The DHARA Board decided to allow lap swimming for age 15 and up in Phase 1. Prior to the Board’s decision, several other ages were discussed, both younger and older than 15. We understand that some swimmers younger than 15 can handle 30 minutes of lap swim and that some are mature enough to handle the social distancing requirements and other regulations put in place to safeguard our members and DHARA staff. However, after a lengthy discussion, we decided that 15, the minimum age to be one of our lifeguards, is the youngest age at which we were comfortable at this time. With recommendations and input from the Pool Manager, the Board can revisit this age limit after our first week.
Q: Will there be 3 slots per membership or per member for Phase 1?
A: The 3-slot limit applies to each membership. In other words, a family of five would be allowed three reservations each week (not 15). A reservation allows a single swimmer to swim laps for 30 minutes. The Board considered the math, and a cap is necessary given the limited capacity of the pool during Phase 1. We are hopeful that later phases will permit greater access to the pool.
Q: Will whole or partial refunds be considered if access to the pool remains limited throughout the duration of the summer? What if my family does not have any lap swimmers and we don’t use the pool at all? What longer-term financial implications will there be as a result of this summer?
A: At this time, the Board has not determined whether refunds or credits for next year will be provided. Once the season is over, and we have concrete costs/expenses, we will have a clear picture of our financials. The great majority of the costs that we incur are fixed (annual staff, capital debt/loan payments, insurance, property taxes, maintenance, etc.). And at this point we do not know what our expenses as well as revenues will be this season (we will lose revenue from forgone clubhouse rentals, swim lessons, etc.). We will revisit the idea of refunds or credits after the season. There are many unknowns at this point, but as member owners of the pool we are all responsible in part for operating DHARA. You also can view the budget for this year, which was approved at the February 2020 Annual Membership Meeting.
Q: How will planning for Phase 2 work? Will the membership be asked for input on interests and potential usage?
A: The Board and Pool Manager will begin detailed planning for Phase 2 when we have Phase 2 guidelines from the state. We will continue to send the membership updates as we move into Phase 2 planning. We encourage members to share ideas, understanding that some may not fit with state guidelines, the best interests of all members or the pool as an entity.
We again want to reiterate how disappointed we all feel that we are not able to have full use of our beloved pool in the same way we have enjoyed it in the past. These are not normal times, unfortunately, and we are working our best within the guidelines that we’re allowed to open the pool safely and in a manageable way. We will continue to advocate for clarity from the state/county and more specifics about what we can anticipate for Phase 2 and beyond, and we will continue to update you with developments.
We hope that this communication, along with the updated FAQ page, helps further answer your questions. If you have additional questions, please feel free to contact us at: info@dominionhills.org. Also, members can sign up to join a Zoom session with Board members on Saturday at 1 p.m. (limit of 100). This will be an opportunity for Board members to share updates and listen to member input.
Sincerely,
The DHARA Board
DHARA COVID-19 & Pool Updates
Phase 1 Update
Based on how the first six days have gone with our new COVID-19 Phase 1 procedures, along with the availability of swim slots, we are making some additional adjustments to current Phase 1 lap swimming rules.
Phase 2 Planning
Northern Virginia is entering Phase 2 on Friday, June 12, and the pool is preparing to implement a new plan for Phase 2 operations consistent with the state released mandatory guidelines for outdoor pools (see page 23). This new operational plan will include designated time slots for both lap swimming and family/household exercise, starting late next week. (Note: Due to the upcoming reservation system changes for Phase 2, we are not scheduling additional Phase 1 lap swimming reservations past June 19.)
The DHARA Board is also coordinating with the swim and dive teams to initiate instructional-focused team practices starting in late June/early July. We will be sharing additional details on the Phase 2 plans next week and look forward to opening opportunities for all members to attend the pool.
Stay Well!
Pool Update – June 8
Phase 1 Update
The pool opened successfully for lap swimming on Saturday, June 6. Based on how the first two days went with our new COVID-19 Phase 1 procedures, along with the availability of swim slots, we are making some adjustments.
Survey Update
Many thanks to the more than 370+ members who responded to the Member Survey. We’ll use the member input as we plan for pool operations in Phase 2 and beyond.
What’s Next?
The rest of the state is already in Phase 2, however we don’t yet know when northern Virginia (including Arlington) will enter Phase 2. Although we aren’t yet in Phase 2, the state released mandatory guidelines for outdoor pools (scroll to page 23). A follow-up webinar also provided additional information about Phase 2. We will be looking at the Phase 2 requirements, in combination with member feedback, as we prepare for Phase 2 and beyond.
We realize many of you are eager to come enjoy the pool with your family. We hope to open the pool more broadly as soon as we can safely do so. Thank you for your patience, understanding, and support as we continue to work through these challenging times.
Opening Update – June 2
Dear DHARA Members,
On Saturday, we sent an update on the plans for opening of Dominion Hills Pool, with links to the Phase 1 opening procedures and a COVID amendment to our Rules & Regulations. Today, we are announcing that we are reopening for lap swimming on June 6 — ahead of our June 13 target date. After logging into the website, members can now register for lap swimming for the first week.
We also wanted to provide some additional information based on questions and inquiries about some of the restrictions, decision-making process, and financial impact of this situation. We also have been updating the FAQs on the DH website and encourage members to periodically check that page.
Q: Why will access to the pool be limited to only 6 lap swimmers at a time? And will that be the case for the duration of the summer?
A: The limit of 6 lap swimmers at a time is based on a Phase 1 restriction mandated by the state of lap swimming only, one swimmer per lane. We do not yet know the state requirements for later phases, but we are hopeful that they will permit greater access to the pool.
Q: Why is the minimum age to participate in lap swimming during Phase 1 set at 15 years of age?
A: The DHARA Board decided to allow lap swimming for age 15 and up in Phase 1. Prior to the Board’s decision, several other ages were discussed, both younger and older than 15. We understand that some swimmers younger than 15 can handle 30 minutes of lap swim and that some are mature enough to handle the social distancing requirements and other regulations put in place to safeguard our members and DHARA staff. However, after a lengthy discussion, we decided that 15, the minimum age to be one of our lifeguards, is the youngest age at which we were comfortable at this time. With recommendations and input from the Pool Manager, the Board can revisit this age limit after our first week.
Q: Will there be 3 slots per membership or per member for Phase 1?
A: The 3-slot limit applies to each membership. In other words, a family of five would be allowed three reservations each week (not 15). A reservation allows a single swimmer to swim laps for 30 minutes. The Board considered the math, and a cap is necessary given the limited capacity of the pool during Phase 1. We are hopeful that later phases will permit greater access to the pool.
Q: Will whole or partial refunds be considered if access to the pool remains limited throughout the duration of the summer? What if my family does not have any lap swimmers and we don’t use the pool at all? What longer-term financial implications will there be as a result of this summer?
A: At this time, the Board has not determined whether refunds or credits for next year will be provided. Once the season is over, and we have concrete costs/expenses, we will have a clear picture of our financials. The great majority of the costs that we incur are fixed (annual staff, capital debt/loan payments, insurance, property taxes, maintenance, etc.). And at this point we do not know what our expenses as well as revenues will be this season (we will lose revenue from forgone clubhouse rentals, swim lessons, etc.). We will revisit the idea of refunds or credits after the season. There are many unknowns at this point, but as member owners of the pool we are all responsible in part for operating DHARA. You also can view the budget for this year, which was approved at the February 2020 Annual Membership Meeting.
Q: How will planning for Phase 2 work? Will the membership be asked for input on interests and potential usage?
A: The Board and Pool Manager will begin detailed planning for Phase 2 when we have Phase 2 guidelines from the state. We will continue to send the membership updates as we move into Phase 2 planning. We encourage members to share ideas, understanding that some may not fit with state guidelines, the best interests of all members or the pool as an entity.
We again want to reiterate how disappointed we all feel that we are not able to have full use of our beloved pool in the same way we have enjoyed it in the past. These are not normal times, unfortunately, and we are working our best within the guidelines that we’re allowed to open the pool safely and in a manageable way. We will continue to advocate for clarity from the state/county and more specifics about what we can anticipate for Phase 2 and beyond, and we will continue to update you with developments.
We hope that this communication, along with the updated FAQ page, helps further answer your questions. If you have additional questions, please feel free to contact us at: info@dominionhills.org. Also, members can sign up to join a Zoom session with Board members on Saturday at 1 p.m. (limit of 100). This will be an opportunity for Board members to share updates and listen to member input.
Sincerely,
The DHARA Board
COVID-19 Update – May 30, 2020
DHARA Members,
Thank you for your patience as we continue to diligently work toward opening the pool in a safe way and adhering to guidelines from the state and county. As mentioned in our previous update, DHARA has been in regular communication with more than 30 pools across Northern Virginia to collectively determine best practices and recommendations and lobby our state officials for the most balanced and safe guidelines for Phases 1, 2 and beyond. For now, however, we want to provide an update on our status as the region has now entered Phase 1.
Timeline
Our target opening date is Saturday, June 13, though we are making every effort to open earlier. We will update the membership accordingly if we are able to open before June 13. To open, our Pool Manager must finalize lifeguard staffing and scheduling and conduct important training, particularly new training related to operating procedures for Phase 1. Additionally, we are awaiting the arrival of ample PPE and cleaning chemicals to properly safeguard our staff and members.
Phase 1 Guidelines
During Phase 1, the state has set forth specific guidelines for aquatics facilities. Outdoor pools may open for lap swimming as long as they only allow one swimmer per lane. Along with that, the Board has developed a set of Rules & Regulations for Phase 1, as well as Phase 1 Opening Procedures.
Phase 1 Operating Hours
Hours for Phase 1 will be 7:00am – 8:30pm, with 30-minute cleaning breaks every 3 hours. Our open hours will be divided into reserved 30-minute time slots to promote orderly and safe operations for staff and members and to accommodate as many swimmers as possible. We have built an online reservation system that will go live in the next week for members to make lap swimming reservations during Phase 1:
Beyond Phase 1?
The state has not yet determined when Phase 2 will start. Also, the state has not released Phase 2 guidelines for outdoor pools, and so we don’t know at this time what restrictions and allowances will be necessary. Once there is more clarity and guidance on Phase 2, the Board will update our procedures as we are able and will let all of you know the details and plans.
We realize lap swimming isn’t for everyone — and that many of you are eager to come enjoy the pool with your family. We understand, and want to be able to open the pool more broadly as soon as we can safely do so.
Thank you once again for your patience, understanding, and support as we continue to work through these plans.
Stay well and we look forward to seeing you at the pool very soon!
The DHARA Board
DH COVID-19 FAQ Page
We have posted an FAQ page for our community here. As we have additional information we will be be letting you all know. Please stay tuned as we are meeting multiple times weekly to determine how DHARA will open for 2020.
Thank you all
The DHARA Board.
DHARA COVID-19 Update – May 18, 2020
Dear DHARA Members,
The Board has continued to meet to discuss DHARA’s response to the COVID-19 crisis. Below is an update on where things currently stand.
We continue to closely monitor news and guidance from the state and county with an eye towards opening in some capacity when it is safe and responsible to do so.
Recently, the Governor issued Executive Order 61 easing certain restrictions and introducing a plan and requirements for further easing. Arlington, along with other Northern Virginia counties expressed some concern with the timeline. As a result, the Governor issued an additional executive order that leaves existing restrictions in place for Northern Virginia at least through May 28 (Executive Order 62). If and when we are allowed to reopen, it appears (for now) there will be some level of restriction on the number of people allowed at the pool and available pool activities. Some information from the Governor on what Phase 1 might look like for the pool may be found in Executive Order 61 under “Fitness and Exercise Facilities.” Keep in mind that Arlington is not yet entering Phase 1.
Given the unique requirements of operating a community pool, DHARA has joined a large number of other Northern Virginia pools in requesting more clarity with respect to operating outdoor community pools. View the letter sent to the Governor’s Office.
Finally, the full Board, a task group focused on DHARA’s response to COVID-19, and our Pool Manager have continued to both deliberate internally and coordinate with other pools to develop plans for safely and responsibly reopening consistent with state and local guidance.
The Board has created a new webpage on the DHARA website where we will post additional information, including our Phase 1 opening plans, as the situation develops. The Board is meeting again this week to further discuss these matters.
We thank you for your continued patience, and we hope to see you all (a few at a time and properly socially distanced!) at the pool this summer.
Stay well.
The DHARA Board
NVSL Swim Season News – 2020 Season Canceled
Hello DH swim families,
Unfortunately, there will not be a competitive summer swim season this year. NVSL made the difficult decision that a summer season is not feasible. We are sad that the summer will not be spent at Monday night and Saturday morning meets cheering all our swimmers to personal bests.
We will still plan to come together as a swim community to recognize our senior swimmers in some way. We will also explore other ways to keep the DH spirit alive this summer.
Hope to see you all soon,
Meghan, Steve, and Beth
Below is the letter from NVSL:
Dear NVSL Swimmers, Divers, Families, Volunteers and Sponsors,
Planning for the 2020 season began even as the 2019 season came to a close. We eagerly looked forward to commemorating our 65th anniversary as a league of more than 17,000 incredible swimmers and divers. As we know, the spread of the COVID-19 virus resulted in significant changes in our plans and daily lives. Despite our best efforts to gather as much information about the implications of COVID-19 to confidently hold a potential season, we have reached the difficult decision that the 2020 season must be canceled. We feel profound sadness knowing the disappointment this will cause, but the decision was made to prioritize the safety of our participants, supporters, and communities.
Over the last eight weeks, both the Executive Board and the full League Board met more than a dozen times to monitor the ongoing developments related to COVID-19. We gathered input from public health officials, as well as elected and appointed representatives from all levels of government. Most importantly, we sought input from all 102 teams through the 17 Division Coordinators. The common thread in the feedback, along with the disappointment of missing a special summer tradition, was the commitment to health and safety. The Board greatly appreciates the constructive conversations that advanced the discussion on the status of the 2020 season. We took into account as much information as we could to determine whether the League could operate in a safe and healthy way that did not put overwhelming logistical and organizational pressure on the League’s teams. The final vote of the Board in favor of cancellation was 19 in favor, 2 opposed and 3 abstentions.
We expect that teams will have many questions, and we will work quickly to answer where possible. At this moment, we can assure you of the following:
-Senior swimmers and divers will have the opportunity to apply for 2020 NVSL scholarships.
-Team dues will be fully refunded.
We are looking ahead and already planning how to make the 2021 season the best one yet.
Sincerely,
The NVSL Executive Board
DHARA COVID-19 Update – May 7, 2020
Dear DHARA Members,
As we continue navigating the COVID-19 crisis as a community, we wanted to update you on where we currently stand. We also ask for your patience and understanding as we make our way through this unprecedented time. This will not be a normal season. We won’t have answers for every question, and there’s much we don’t know at this point. We encourage you to work with us as we plan and adjust over the coming months.
We are closely monitoring news and guidance from the state. The Governor’s Stay at Home order currently runs through June 10. On May 4, Governor Northam released high level guidelines for reopening Virginia, which includes several phases. There are no details on what phase pools may fall into. Therefore, we do not know when the state will permit pools to open. It also appears, for now, that once pools are permitted to open, there will be some level of restriction on the number of people allowed at the pool, as well as other possible guidelines or recommendations.
While we wait for further guidance from the state, we are taking steps to prepare the pool to open as soon as it is deemed safe to do so. Unfortunately, some necessary steps are outside of the board’s control, including obtaining needed permits. Moreover, the board is making its own determinations regarding the safety of our community. As such, it is possible that the pool may not open immediately after the state determines that it is free to do so. Please watch your email and the website for further updates.
Here’s an overview of steps that are being taken:
The board has convened a task group, along with the pool manager, to discuss options for our potential opening. This includes plans and policies for member and staff safety and, if we are restricted in the number of individuals permitted to be at the pool at any given time, equitable and manageable plans and policies for both our members’ access and our staff. As we know more, we’ll share those plans.
Our pool manager also is communicating with colleagues at other pools, and we’re reaching out to other nearby pool boards.
We continue to take practical steps toward an eventual opening. The pool has been drained, cleaned, and refilled. The project to rebuild the pump room is completed, along with the project to stop erosion under the deck. The pool manager has been working on staffing for the pool. And new furniture or refreshed furniture is in place.
Grounds clean-up has started, though normally about this time we would have had our grounds clean-up day. We do still NEED your help to get things ready though. Please learn more and sign up to help on specific tasks, with social distancing measures in place.
Finally, stay tuned for further updates over the coming weeks as we have more to share. In the meantime, please stay well and healthy.
Best to all,
The DHARA Board
DH Clean up – We want your help :-)
While our opening day is still an unknown, DH Needs your help to get our grounds looking fabulous for if and when we get there. There’s a lot to maintain and prep for the season and without our normal big clean up day, we’re asking for your help to get it all done.
Sign up for a time slot, each slot being on a Saturday or Sunday for no more than 6 people. We’ll assign work to keep families distanced and, ask that folks wear masks.
Work needed consists of at least the following..
Please review the available slots at the SignUp Genius and sign up! Once you’ve signed up, Sam Alexander will reach out to coordinate and make sure you have assigned tasks. He’ll also meet you on site to help or direct and, answer any questions.
If you’d like to come up at a time that’s not listed, please reach out to Sam directly at Sam.Alexander@imaginam.com.
Thank you!
DHARA Board Meeting Agenda – April 23
Dominion Hills Area Recreation Association – Regular Board Meeting Agenda – April 23, 2020
Due to the current COVID-19 crisis and in order follow health and safety recommendations maintaining people’s health and safety, DHARA board meetings are being held via Zoom.
7:30 – Call to Order
7:35 – Approval of Minutes
7:40 – Confirm Executive Committee Actions
7:45 – Membership Recorder’s Report
7:55 – Financial Report (if needed)
8:10 – Manager’s Report
8:25 – Updates
9:30 – Adjournment