Notice of Special Meeting Thursday December 7, 2017

A special membership meeting will be held on Thursday, December 7, 2017 at 7:30 p.m. at the DHARA Community House, 6000 Wilson Boulevard, Arlington, Virginia.

More than 25 members of the Dominion Hills Area Recreation Association (“DHARA”) requested in writing a special membership meeting to vote on a proposed amendment to the Bylaws. Pursuant to the Bylaws, Article VII, Sections 2 and 3, the Secretary of the Board of Directors hereby provides notice of the special membership meeting and a ballot.

At the special membership meeting, the membership 
will vote on the following question:

Should the DHARA Bylaws be amended, effective January 1, 2018, to add a new Section 6 to Article V “Board of Directors” to read as follows:

“Sec. 6. No member of the Association shall be eligible for appointment or election to the Board of Directors if the member has already served four (4) or more full or partial terms on the Board of Directors. These terms may be consecutive or non-consecutive. Appointment or election to an unexpired term shall count as service of a full regular term for the purposes of calculating this term limit. This Section 6 may be repealed or amended only by a vote of the members held pursuant to Article VIII of these Bylaws”.

The Board takes no position for or against the proposed amendment.

If the proposal is adopted as written, over the next two years, the following Board members will be disallowed from serving on the Board: Rich Engel, Brice Henderson, Melissa Martin, Scott Tate and Wayne Vincent.

A special meeting packet containing voting information and a ballot has been sent first class mail to all DHARA members.

Members are welcomed to reach out to individual Board members with their questions and concerns about the immediate and long-term effects of the proposed amendment. Board members may be contacted by visiting here..

All DHARA members are urged to attend this important meeting and actively participate in the process of determining the future of DHARA’s leadership.

Capital Projects Update

The Board of Directors would like to make DHARA members aware of two significant capital projects we are currently researching and hope to execute in CY’18.

The first project is removal of the aging wooden fire escape located over the entryway leading to the upper pool deck. The stairway will be replaced by a new egress and ADA compliant patio walkway at the front of the Community House. The second project is to fully renovate the men’s and women’s bathrooms to resolve significant drainage and ventilation issues and improve aethetics.

We believe both projects are necessary to improve the safety and overall usability of the facility.

The Board has engaged an architecture firm to provide preliminary design ideas and cost estimates. We are also exploring financing options. Our discovery effort is still in progress.

Upon completion of our analysis, the results will be shared with the membership for their review and input. To ensure every member has the opportunity to respond with comments and feedback, a special membership meeting dedicated solely to this topic is being planned to be held before the end of the year. To maximize attendance at the meeting and encourage participation in this important matter the membership will be given 30 days prior notice of the special meeting date.