DHARA Board Meeting 1.7.21 – Agenda and Zoom link

Dominion Hills Area Recreation Association

Regular Board Meeting Agenda

January 7, 2021

Via Zoom: https://us02web.zoom.us/j/310259237 

7:30                 Call to Order

7:35                 Approval of December 10 Meeting Minutes

7:40                 Confirm Executive Committee Actions

7:42                 Membership Recorder’s Report

7:45                 Financial Report and Annual Budget Review

8:15                 Manager’s Report

8:30                 Updates

  • Winter Swim Discussion CB/Lindsay
  • Facilities and Construction Committee
  • Pool Rental to NCAP
  • Member Communications
  • Annual Meeting and Nominations
  • Powhatan/Warrior Name update (if any)
  • Long Term Planning (if any)

9:30                 Adjournment

 

DHARA Board Meeting Agenda – 12.10.2020

Dominion Hills Area Recreation Association

Regular Board Meeting Agenda

December 10, 2020

Via Zoom

https://us02web.zoom.us/j/310259237

7:00: Call to Order

7:05: Approval of November 12 Meeting Minutes

7:10: Confirm Executive Committee Actions (none to date)

7:11: Membership Recorder’s Report

7:15: Financial Report and Draft Annual Budget Review

8:00: Manager’s Report

8:15: Updates

  • Swim/Dive Report
  • Winter Swim Discussion
  • Facilities and Construction Committee
  • Pool Rental to NCAP
  • Member Communications
  • Annual Meeting and Nominations
  • Powhatan/Warrior Sign/Name Change/History
  • Long Term Planning (if any)
  • Goodlett Scholarship
  • Review Committee (John/Julie)

9:30: Adjournment

DHARA – Nov. 12 2020 Board Meeting Agenda

Dominion Hills Area Recreation Association

Regular Board Meeting Agenda

November 12, 2020

Via Zoom: https://www.google.com/url?q=https://us02web.zoom.us/j/310259237&sa=D&source=calendar&usd=2&usg=AOvVaw2iaXwVGj_8uRC4MKUEiIdy
Meeting ID: 310 259 237

7:30 – Call to Order

7:35 – Approval of October 8 Meeting Minutes

7:40 – Confirm Executive Committee Actions

7:45 – Membership Recorder’s Report

7:50- Financial Report

8:00 – Manager’s Report

8:15 – Updates

  • Pool Rental to NCAP
  • Facilities and Construction Committee
  • Member Communications
  • Annual Meeting and Nominations
  • Swim/Dive Report
  • Winter Swim
  • Powhatan/Warrior Sign/Name Change
  • Insurance Renewal MB
  • Long Term Planning (if any)
  • Review Committee (tentative)

9:30 – Adjournment

 

 

DHARA Board Mtg – Oct. Agenda

Dominion Hills Area Recreation Association | Regular Board Meeting Agenda

October 8. 2020

To comply with Virginia’s COVID related state orders, DHARA Board meetings are being held via Zoom. 

Join Zoom Meeting: 
https://us02web.zoom.us/j/310259237
Meeting ID: 310 259 237

7:30 Call to Order

7:35 Approval of September 10 Minutes

7:40 Confirm Executive Committee Actions

7:45 Membership Recorder’s Report

7:50 Financial Report

8:00 Manager’s Report

8:15 Updates

      • Pool Rental to NCAP
      • Facilities and Construction Committee
      • Member Communications
      • Annual Meeting (Change By-Laws?) and Nominations
      • Swim/Dive Report
      • Winter Swim
      • Powhatan/Warrior Name Change
      • Long Term Planning  (if any)
      • Review Committee (Julie Jernigan/John Aldonas)

9:30 Adjournment

Signup Links for Week of Sept 20 PLUS Sunday Sept 27

Dear DHARA members:

Below are the Signup Genius reservation links for the week of Sept. 20-26 AND Sunday, September 27. This is our last open week of 2020, so get a dip in while you can! We will have further communications coming out soon to recap the season but from all of us to all of you, thank you for the patience and understanding this year.

Two-stage Process for Reservations

  • Registration opens at 9pm Thursday, September 17. Members initially will be allowed to make no more than one family swim reservation and one lap swim reservation.
  • On Saturday, September 19, around 10am, we’ll update these registration limits. Members then can book a second family swim reservation and up to one additional lap swim reservation for the week, choosing from available slots.
  • Use this special code for Signup Genius: dh2020 (do not share with non-members). When you sign up, use your first and last name, list any family members coming with you, and your DHARA Membership number (all required).

Reminders & Other Updates

  • Drop-in/walk-in options are still available (during lap swim times).
  • If you are unable to make your reservation, please cancel 12- 24 hours in advance if possible, so others might use the pool.
  • Our final day of the 2020 season will be Sunday, September 27 (and we’ll close at 5:15).
  • View current operating hours (toward bottom of the webpage).

The DHARA Board

Signup Links & Info

Below are the Signup Genius reservation links for the week of Sept. 13 – 19. Note: We’re happy to say that for the last two weeks of signups we’ve been able to add lap swimming from 7-8pm on Tuesdays and Thursday.

Two-stage Process for Reservations

  • Registration opens at 9pm Thursday, September 10. Members initially will be allowed to make no more than one family swim reservation and one lap swim reservation.
  • On Saturday, September 12, around 10am, we’ll update these registration limits. Members then can book a second family swim reservation and up to one additional lap swim reservation for the week, choosing from available slots.

Reminders & Other Updates

  • Drop-in/walk-in options are still available (during lap swim times).
  • If you are unable to make your reservation, please cancel 12- 24 hours in advance if possible, so others might use the pool.
  • Our final day of the 2020 season will be Sunday, September 27 (and we’ll close at 5:15).
  • View current operating hours (toward bottom of the webpage).

The DHARA Board

Drop-in/Walk-up Options

If there are open time slots that haven’t been reserved in advance, members can use the open slot(s) on a drop-in/walk-up basis — first come, first serve. This policy applies for all reservation types. Just log in and keep a close eye on the reservations openings pages, which allow you to see the open time slots.

During family swim time: Access will be granted access to the pool 15 minutes after the start of the time slot. This will help ensure people with a reservation have an area of their choosing, particularly important for those with young kids or lap swimmers. Any reservation made will be honored, right up to the last minutes.

During lap swim time: Members can use the 2 areas in the tank or the 4 areas in the deep end. These are not reservable times. One household will be permitted per section on a first-come/first-serve basis, and all members will be required to register at the front desk upon arrival.

Lounging Area: During each family swim time, we’ll have one available Lounging Area for up to two people in the same household — on a walk-up/drop-in basis. Loungers are not permitted to swim in the pool, however, if there is an open area, you can ask the lifeguard if you can jump in to briefly cool off. This Lounging Area is located on the cement upper deck between the baby pool and the bottom of the stairs.

And remember …

  • All members will be required to register at the front desk upon arrival.
  • Using a time slot in this way does not count against a membership’s reservation allotment.
  • Reservations made will be honored, right up to the last minute of the time slot. You are still permitted to be late to your reserved time slot.

Updates & Signup Links, Aug. 26

Below are the SignupGenius reservation links for the week of Aug 30 – Sept 5. Please remember that this summer guests are not allowed, and members of different households cannot share the same family swim reservation.

Two-stage Process for Reservations

  • Registration opens at 9pm Thursday, August 27. Members initially will be allowed to make no more than one family swim reservation and one lap swim reservation.
  • On Saturday, August 29, around 10am, we’ll update these registration limits. Members then can book a second family swim reservation and up to two additional lap swim reservations for the week, choosing from available slots.
  • Note: Use this special code for Signup Genius: dh2020 (do not share with non-members). When you sign up, use your first and last name, list any family members coming with you, and your DHARA Membership number (all required).

Reminders & Other Updates

  • Check out our many drop-in/walk-in options throughout the week.
  • If you are unable to make your reservation, please cancel 12- 24 hours in advance if possible, so others might use the pool. We’ve had a number of no-shows, and this leaves valuable pool time unused. We have also started monitoring no-shows.
  • In the next week, we’ll share our more limited September hours, which begin after Labor Day and continue until the last weekend in September.

The DHARA Board

Signup Changes, July 29 Update

Based on feedback from members about this week’s pool sign-ups, we are adjusting the sign-up process starting this coming week to make it more equitable for our members to have opportunities to attend the pool.

For the week of August 2-8, we will now have a two-stage process for reserving times:

  1. Registration will open at 9pm this Thursday, July 30, and members will initially be allowed to make no more than one family swim reservation and one lap swim reservation.
  2. On Saturday, August 1, around 10am, we will update these registration limits and allow members to book a second family swim reservation and up to two additional lap swim reservations for the week, choosing from among any time slots that are still available.

We expect to continue this two-stage sign-up process in the coming weeks. Note that in addition to these reserved times, there are about 100 drop-in/walk-up slots each week for the shallow tank and dive well during lap swimming sessions that members can access. And starting the week of August 9, there will be additional swim reservation slots added to the calendar, due to the conclusion of swim & dive team practices.

IMPORTANT: if you make a reservation that you know you are unable to attend, please cancel it as early as possible so that another member has time to rebook it. This will increase other members’ opportunities to enjoy the pool.

See the registration webpage for the lap swim and family swim signup links.

When you access the Signup Genius, you will need to use a special code (login and view the code on this page or check a recent email from Dominion Hills Pool). When you sign up, use your first and last name, list any family members coming with you, and your DHARA Membership number (all required).