DHARA Board Meeting April 2

Agenda

To be held via Zoom (virtual meeting), to ensure health and safety related to COVID-19 concerns.

7:30 Call to Order

7:35 Approval of Minutes

7:40 Confirm Executive Committee Actions

7:45 Membership Recorder’s Report

7:55 Financial Report 

8:10 Manager’s Report

8:25 Updates

  • Membership Committees
  • Summer Calendar
  • Rules and Regulations Approval
  • Member Communications
  • Water Sports – Swim/Dive Updates
  • Facilities and Construction Committee
  • Inscoe Rental Property
  • Long Term Planning
  • Grounds and Landscaping – Clean-up?

9:20 Committee Assignments – Finalization

9:30 Adjournment

 

DHARA COVID-19 Update

The DHARA Board, in consultation with our manager, is closely monitoring developments related to the COVID-19 pandemic. Our primary concern is the health of our members and employees.

Because the pool is currently closed for the season, COVID-19 is having a limited impact on our facilities. That said, the Board discussed the situation at length during our March Board meeting.

In light of current developments, the Board decided to suspend all rentals of the community house through April 5.  We are in touch with our recurring renters to discuss the details.

In addition, the county has closed Arlington Public Swimming Pools effective Saturday, March 14 until April 13.  As a result, DHARA’s winter swim program is suspended as well. The winter swim coordinator is reaching out with more details.

We will continue to monitor COVID-19 developments and assess necessary changes as information becomes available. We also will revisit any implications for DHARA during our next Board meeting, scheduled for April 2.

We recognize that these are difficult times. We appreciate your understanding as we continue to monitor events.  Any questions may be directed to info@dominionhills.org.

Please stay well,

Annual Meeting Update: New Board Members and Updated Bylaws

Thanks to all of the members who came out to the annual meeting and to all that voted in this year’s election for new board members.

We’re happy to welcome Cynthia Torg, Pete Bentson, Rob Smith and James Woodward to the Dominion Hills board of directors — plus MaryJane Klingelhofer who was re-elected! With the new cohort of BOD members now on board, we also have a new Executive Committee, all of which are listed here.

We also want to make sure we give a HUGE thank you to our departing members, Scott Christensen, Rich Engel, Stephen Nix and Louis Finkel. Their service on the board has been invaluable and as you’ve seen, there is more work needed to keep DH running than one would think. Thank you for the generous gifts of your time and energy!

A special thank you as well to Scott and Rich who have served for many years. Most recently Scott served as President for the past two years, providing much appreciated rock solid leadership. Rich has been on the board for longer than many can recall and has been a constant advocate for the board in our dealing with the county and always provides a great perspective in our planning discussions. They might not be on the board in the future but, we look forward to hearing from them as regular members, as their input is always welcome and appreciated.

Another item that was voted on in the annual meeting was updates to the DHARA by laws. These were lightly debated and passed nearly unanimously. Check out the by-laws — we encourage all members to familiarize themselves with them.

As always, the board welcomes input and participation from our members to help with the continuing efforts in improving our community.

2020 Bills Due

Amount Due for Regular Members

  • Payment by*
  • March 15, 2020
  • April 15. 2020
  • April 30, 2019
  • Late Fee
  • 0
  • $100
  • $225
  • Total Due
  • $890**
  • $990
  • $1,115

*Payments by mail must be postmarked by the dates above.  **Emeritus members pay $415.

IMPORTANT: If your AMC and late fees have not been paid in full by April 30, 2020, your membership can be condemned, revoked and sold according to DHARA rules. Also, you will not be allowed into the facility until all fees have been paid. Please ensure your email address is correct in the membership portal. See details below for logging in.

Two Options for Paying Your Bill

Mail Your Payment: Send a check with your membership # in the memo line to: Dominion Hills Area Recreation Association, P.O. Box 5643, Arlington, VA 22205

Pay Online: Log into the membership portal to pay your bill (credit processing fee applies of 2.9% +$.30).

  • If you’ve forgotten your username or password – or don’t know it – use the reset password feature (small link at the bottom of the login page). Just use an email address associated with your DHARA account, and if a matching account is found, a reset link will be mailed to the address you enter.
  • Once logged in, you are able to pay your bill – as well as purchase guest credits and more.

Renting or Selling Your Membership

  • Memberships may be rented out to non-members for the summer for a $50 fee. (They can be rented only twice during the course of ownership.)
  • If you do not sell or rent your membership by March 15, your AMC is still due in full by the timelines above.
  • If you’re interested in selling or renting your membership, contact Julie Jernigan, Membership Recorder, at 703-531-0770 or membership@dominionhills.org no later than March 1, 2020.

Other Information

  • The fee to register a Childcare Provider (CC) is $50. You can reactivate last year’s provider, or identify a new childcare provider, by sending a note along with your mailed dues payment – with the additional $50 fee included in your payment. (You can also pay this fee online, then email membership@dominionhills.org with the name, birthdate and cell phone number of the provider.)
  • The Membership Directory is online and searchable. Access it from the Membership drop-down menu on the website (you must be logged in). DHARA does not share information outside its membership. (Once logged into the website, you also can opt out of being included in the directory.)
  • Make sure your membership information is up to date before the pool opens! Log into the membership portal. Update your email, view family members, pay your bill, and more. NOTE: The pool opens in mid-May. Updates will be sent via email, so ensure your email information is current.

Assessment Payment Due

Learn ways to pay your $350 assessment by Dec. 13 (or how to sell your membership instead by Dec. 2). The funds will be used to finance the pool deck and pump room repairs.

Read more

Recent Vote Results

The membership voted to finance the pool deck and pump room repair project through a $350 non-refundable assessment per membership and a $200,000 draw from the capital fund. Stay tuned for payment details.

Read more

Weather Guidelines

At the first indication of thunder or lightning, the manager on duty is authorized to close the pool and direct members and guests to go their vehicles until the pool reopens. (A fully-enclosed, all-metal vehicle is very safe in a lightning storm.)  Pool users who do not have a vehicle to shelter in and cannot safely leave may go to the game room under the Community House and near the lifeguards.

The closure time is generally 30 minutes from the last sound of thunder or sight of lightning, but the closure time is at the discretion of the manager on duty.

Parents are responsible for providing transportation, if necessary, for their children in the event the pool is closed.

Please review this advice on swimming pool safety from the National Lightning Safety Institute.

Clean Up Day Thanks!

Thanks SO MUCH to everyone who came out on Saturday May,11 to help clean, weed, mulch and plant around the pool and community house!! As an added bonus, folks got a preview of the new bathrooms (which are stellar!).

There is always more to do, so if you’d like to help out, please reach out the the board and I’ll be in touch!

 

Cheers!

-Sam

Volunteers Hard at work!