Rules & Regulations 2019

Introduction

A paramount goal of DHARA is to provide a safe, civil, cooperative, enjoyable, family-friendly atmosphere for all of its members and for the DHARA staff and volunteers who manage the pool operations and support its activities.

These RULES AND REGULATIONS are for the protection and benefit of all users of the pool facilities and are designed to assure safe and sanitary operation of your pools. While using the facilities, all members, their families, and guests are expected to know and follow all membership, behavior, and pool rules, especially pool safety. The parents in a family membership are to instruct their children and guests to observe all rules and to obey instructions from lifeguards and other pool attendants. Continued failure to comply with these rules shall be considered cause for suspension of privileges as specified in the bylaws and in these rules.

1. General Rules

1.1 The cost of any property damage or expenses incurred through violations of the operating rules by a family member, members of the household and guests, and holders of use permits will be charged to the membership responsible. DHARA will not be held responsible for loss or damage to personal property.

1.2 At the discretion of the manager on duty, the wading pool may be open during swim lessons to adults with small children between the hours of 10 a.m. and noon, Monday through Friday. The wading pool will not be open in the mornings during weekday swim team practice times nor during home swim meets on Saturday mornings.

1.3 After 6 p.m., all children under 12 years of age must be accompanied by a parent, responsible adult, or registered child care provider (see section 8.2) who must remain with and supervise them at all times in the pool area.

On several occasions this season, times will be provided for inter-pool swimming and diving meets with other pools that are members of the Northern Virginia Swimming League. The swimming pool will be closed for general swimming during these times.

2. Registration and Admission to the Pool

2.1 People nine years of age or older must individually sign in as they enter the facility. Children under nine years of age will not be admitted unless accompanied by a parent, responsible adult, or registered child care provider (see section 8.2), who must remain with and supervise them at all times.

2.2 No one will be admitted unless his/her information is current in the check-in database.

3. Pool Rules

3.1 The manager on duty and the lifeguards are in complete charge.

3.2 Showering with soap and water is encouraged before entering the pool.

3.3 Everyone, especially children, is requested to use the toilet facilities before entering the pool. Parents are strongly urged to supervise children using the restrooms for their safety and to minimize litter and damage to the facility.

3.4 Sec. 24-26 of the Arlington County Swimming Pool Code states, “The introduction of body wastes, including sputum, into a pool is prohibited. Individuals wearing diapers are prohibited from entering the pool water. A pool contaminated by human or animal feces shall be closed immediately.” The intent of the first part of this code statement is that diapers cannot be in direct contact with the pool water.

  1. The code further states that the pool management must “Close the pool until the total volume of water can be passed through the filtering system; i.e., for the turnover times.” Sec. 24-29 designates the turnover time for our combination diving swimming pool as six (6) hours.
  2. OUR RULE THAT INDIVIDUALS WEARING DIAPERS MUST WEAR TIGHT FITTING RUBBER PANTS AND SWIM SUITS OVER THE DIAPERS IN ORDER TO USE ANY POOL WILL BE STRICTLY ENFORCED. A limited supply of rubber pants will be available in the guard room for emergency situations, but you are responsible  for obtaining the proper size rubber pants for children in your care.

3.5 Do not change diapers on picnic tables. Diaper changing stations are in the wading pool area and in the locker rooms.

3.6 Persons with skin eruptions, open sores, bandages, band-aids, and so forth are not permitted in the pool.

3.7 Glass, other breakable objects, and gum are not permitted in the bathhouse and pool area or in any location where members and guests may have bare feet.

3.8 All swimmers and divers must pass the swim test or demonstrate adequate swimming skills to be in the deep-end side of the main pool, including the diving well and “triangle” area.

The swim test is administered by the manager on duty. The swimmer must, without stopping to rest, swim freestyle one length of the dive well (from the west wall to the triangle), stop and tread water for one minute, and swim freestyle one length of the dive well back to the west wall. Please see the manager on duty for more information.

3.9 Children under five years of age must be accompanied in the water at all times by a child care provider.

3.10 Children who have not passed the swim test must have an adult within arm’s reach at all times while in the shallow side of the main pool.

3.11 Children using floatation devices in the training tank must have an adult within arm’s reach at all times. No floatation devices are allowed in the main pool.

3.12 At 10 minutes before the hour, the lifeguards may call a break. Everyone under the age of 16 must exit the water.

3.13 Lap lanes are for lap swimming and instructional use only. Children must yield to adults in the deepest lane bordering the diving well.

3.14 Distracting and dangerous activities are prohibited, including but not limited to running, wrestling, dunking, spitting, horseplay, pushing others into the water, gum chewing, and distracting guards in the chair.

3.15 Diving with hands and arms along the sides of the diver so that there is no protection for the head of the diver is strictly prohibited.

3.16 No swimming is allowed in the diving area when the board is in use.

3.17 Only one person is permitted on the diving board at a time. Bouncing on the board is not allowed.

3.18 Do not wear street shoes on the pool deck.

3.19 Candy wrappers, cups, cans, bottles, gum, and all other disposable items must be placed in proper trash receptacles.

3.20 No food or drink (except water in a non-breakable container) is allowed on the pool deck. Food, soft drinks, and so forth are allowed only in the concession and upper deck area and outside the fenced pool area.

3.21 All picnics and other informal gatherings must begin cleaning up NO LATER THAN 10 minutes prior to closing.

3.22 Squirt guns and inner tubes are not permitted in any of the pools or pool areas. Other inflatables such as basketballs, beach balls, and swimming pool aids (diving torpedoes, kick boards and fins), are permitted only at the discretion of the manager on duty. Toys are permitted only in the wading pool.

3.23 No one is allowed on the bulkhead divider between the two sections of the main pool unless specifically approved by the manager on duty or staff.

3.24 Strollers and playpens are only allowed in the wading pool area or under the awning on the upper deck.

3.25 Defacing of DHARA property is prohibited.

3.26 The wading pool is for use by children six years of age and younger. Children must be supervised at all times by a parent, responsible adult, or registered child care provider.

4. Alcoholic Beverages

4.1 Alcohol is permitted on premises, subject to Virginia law, including the Alcoholic Beverage Control laws and regulations, and in compliance with these rules.

4.2 At no time will DHARA provide, sell, or store alcohol for the consumption of its members, permit holders, or guests.

4.3 Members, permit holders, and guests must  act responsibly and limit alcohol use around the water.

4.4 If your party includes beginning or inexperienced swimmers, attend to them while they are swimming and refrain from consuming alcohol.

4.5 Underage drinking is prohibited. Do not leave alcoholic beverages unattended or otherwise assessable by underage pool attendees. The local police will be called if any underage drinking is witnessed.

4.6 Glass containers are not permitted in the pool area, the bathhouse, or any location where members, permit holders, or guests may have bare feet. (DHARA Rule 3.7)

4.7 Disorderly or disruptive behavior will not be tolerated. (DHARA Rule 9)

4.8 Anyone consuming alcohol on the premises is responsible for having a safe means of leaving, such as a designated driver.

4.9 We do not, under any circumstances, accept responsibility for any harm that results to yourself, anyone else, or any property due to the consumption of alcoholic beverages.

4.10 Anyone not complying with these rules may be directed to leave the premises immediately or may be suspended from returning. (DHARA Rule 9.1)

5. Guests

5.1 You may not bring groups on an organized basis. You may not have more than six guests in any one day without prior approval from the manager on duty. The manager may restrict any person entering as a guest an excessive number of times during the season.

5.2 A registered or renting member or a renter of a Membership, who is at least 12 years of age may bring in guests and MUST ACCOMPANY AND STAY WITH GUESTS AT ALL TIMES. There are two ways to bring guests to the pool.

  • A single visit fee of $5 per guest is good only on the day purchased.
  • For $45, members may purchase a 10-visit guest punch card, good for the season in which it was purchased. Purchase the punch card from the bathhouse attendants, either at the time of a guest visit or in advance. Members can also purchase guest passes/credits on the DHARA website. Bathhouse attendants will punch the card once for each guest on each visit or apply the guest pass credits

Both individual guest passes/credits and guest punch cards are non-transferrable, non-replaceable, and non-refundable.

5.3 You must sign each guest in on the daily guest log at the front desk when entering the pool.

5.4 The manager and Board of Directors members are permitted guests allowed by these rules without paying daily or guest pass fees or accompanying the guest.

6. Special Seven-Day Houseguest

You must arrange with the manager to accommodate certain guests visiting for up to seven days.

  • Non-family overnight houseguests are one or more non-family persons (adults or children who are overnight guests in the home of a DHARA member family. Such overnight houseguests must have permanent residence in an area outside the city or county in which the DHARA member resides.
  • Vacationing family visitors are the adult married children (with their spouses and children) whose families are removed from and permanently reside in an area outside the city or county in which the DHARA member resides and subsequently return to visit during vacation periods.

These manager-issued Special Seven (7) Day/Weekly Non-Family Overnight Houseguest and Vacationing Family Visitor Passes are non-transferrable, non-replaceable, and non-refundable.

7. Special Privileges to Single Members, Members with Visiting Children and Grandchildren, and Members Who are Widows or Widowers.

Single adults, widows, and widowers holding a membership may bring one adult or child guest for each visit without making any additional contribution.

8. Special Regulations

8.1 Procedures governing the use of the pools or other facilities by persons other than family members will be prescribed on a situational and individual basis. For information, see the pool manager. Upon written application of a member, the Board of Directors may authorize use of the pools and/or other facilities of DHARA at a special guest rate to be determined by the Board of Directors, based upon the circumstances, to individuals residing for more than seven days with a member family or individuals regularly caring for the children or other adult members of a member family. The Executive Committee will resolve problems, complaints, and other membership matters on a situational, individual, case by case basis depending on all the facts and circumstances when specific difficulties and issues are brought to its attention in writing.

8.2 There is a fee of $50 for each child care provider who supervises member children at the facility. Parents are required to ensure that child care providers understand the rules of the pool and the need to provide close supervision of young children in and near the water. Child care providers must be registered with the membership recorder and listed on the check-in computer at the front desk.

9. Suspension of Pool Privileges

9.1 Any member, permit holder, guest, or child care provider who fails to adhere to DHARA rules or whose actions or activities are determined by DHARA staff to disrupt safe and orderly operation of the pool may be directed by the manager on duty to leave the premises immediately, along with any children in such individual’s care.

At the discretion of the pool manager, any individual who is directed to leave the premises pursuant to this subsection may be prohibited from entering the pool facilities for a period not to exceed seven days. The member or permit holder will be notified of this action. Notice of such action will be in writing, signed by the pool manager.

Upon a second occurrence of being directed to leave the premises, at the recommendation of the pool manager and with the concurrence of the Executive Committee, such an individual’s use of the facilities may be suspended for a period to be determined by the Board of Directors but not to exceed 30 days. Notice of such action will be in writing, signed by the President of DHARA or designee.

Depending on the nature of the behavior involved, the Board may extend the suspension or take further action at its next regularly-scheduled meeting. Any individual whose use of the premises has been suspended under these procedures shall not be entitled to any refund or credit of the annual membership contribution (AMC) for the period of suspension.

9.2 REVOCATION OF POOL MEMBERSHIP FOR UNACCEPTABLE BEHAVIOR

Personal behavior that detracts from DHARA goals and rules will not be tolerated.

If the behavior of any member, permit holder, family member(s), guest(s), or child care provider is determined to be threatening, abusive, intimidating, disruptive, harassing, violent, dangerous, reckless, or repeatedly noncompliant with DHARA policies and procedures, as determined by the manager or the Board, the member’s membership or holder’s use permit may be revoked by the Board depending on the nature of the behavior involved. The Board may exercise this authority independently from the policies and procedures for suspension of pool privileges described in Section 9.1 or as a subsequent action to suspension of pool privileges, depending on the nature of the behavior involved.

Revocation of membership or use permit may be authorized based on:

(1) Cumulative behavior over time that, in the judgment of the Board, fits into one or more of the categories of unacceptable behavior listed above, or

(2) Any single event determined by the Board to be sufficiently threatening, egregious, or detrimental to the welfare of the membership or to the Association to warrant immediate action. A vote by the Board to revoke a membership or use permit for unacceptable behavior requires a two-thirds majority of the Board members present at a regularly-scheduled Board meeting for which a quorum is present. In the event of behavior warranting immediate action, a special meeting of the Board may be called by the President to vote on the membership or use permit revocation proposal.

Except in cases warranting immediate revocation, the Board will provide advance written notice, either electronically or by letter, to a member or user whose action(s) have been determined to constitute unacceptable behavior that his or her membership or use permit may be revoked for this behavior. Written notice will be provided to a member or user for each incident that could ultimately lead to revocation of his or her membership or use permit.

All communications between the Board and a member or user regarding a proposed revocation will be in writing unless the Board, at its sole discretion, agrees to discuss such action with the member or user at a designated Board meeting. Personal communications between the member or user and the manager or individual Board members outside of these designated processes are not authorized.

9.3 Any member whose membership has been revoked by the Board will receive a full refund of the capital contribution cost, based on its current value. The member may also receive a pro-rated portion of any annual membership contribution already paid for the current annual fiscal operating year. The pro-rated amount will be based on the ratio of the number of days of DHARA’s annual fiscal operating year remaining as of the date of revocation divided by the total number of days of DHARA’s current annual fiscal operating year (365). In cases where damage to DHARA property is the cause or a contributing factor for revocation, the cost to repair such damage will be deducted from any refund for the revoked membership.

10. Swimming and Diving Lessons

10.1 Group swimming lessons for swimmers under 18 years of age are planned throughout the season except Saturdays, Sundays, and holidays. Classes will include beginners through advanced swimmers; divers will be divided into small groups depending upon their skills. Information regarding swim lesson scheduling and costs can be obtained on the www.dominionhills.org website or by contacting the pool manager at manager@dominionhills.org.

10.2 Depending upon demand, adult swimming lessons will be given on the same basis in the early evening hours during general swimming for each participating adult of a membership family at the cited rates. Private, individual lessons may be arranged by contacting the pool manager.

11. Rules and Hour Changes

All rules and the hours shown will be reviewed from time to time and are subject to change. Such change will be posted on the premises and on the DHARA website at www.dominionhills.org.

12. Membership Definitions and Rules

12.1 The established capital contribution cost (the current authorized transfer amount) for a standard (non-guaranteed buy-back) membership is $850.

12.2 Applicants for membership in DHARA must complete an application form, available from the membership recorder. The applicant must submit to the membership recorder the completed application form and a $50 non-refundable wait list fee.

Available memberships are offered only to those highest on the wait list, in chronological order. Upon receiving an offer of membership, the applicant must immediately notify the membership recorder of their intention to either accept, decline, or defer.

Accepting a membership: The applicant will receive a blank membership transfer form and the contact information of the current owner of the membership.

If the share is currently owned by a member, the applicant and the current owner will meet at a mutually convenient time. Both parties must complete and sign the membership transfer form. The applicant must pay the amount of the capital contribution cost directly to the current owner and pay the amount of the annual membership contribution directly to DHARA.

If the membership is owned by DHARA, the applicant must must complete and sign the membership transfer form. The applicant must pay the amount of the capital contribution cost and the amount of the annual membership contribution directly to DHARA.

The transfer is completed and recorded in the DHARA membership database once the completed and signed membership transfer form and all applicable funds are received from the applicant by the membership recorder.

Declining a membership: Immediately notify the membership recorder. The offer will be withdrawn and the applicant will be removed from the wait list. Applicants may reapply for membership at a future date by submitting an application form and providing the wait list fee of $50.

Deferring a membership: An offer of membership may be deferred once, for one year, by immediately notifying the membership recorder and remitting a check, payable to DHARA in the amount of $25, to cover the membership deferral fee. The applicant’s name is recorded on the membership offer deferral list and will be contacted the following year with a second offer to purchase the first available membership from the transfer list, in chronological order. The applicant is not permitted to defer a second time and must accept or decline the offer of membership.

If the applicant does not accept, decline or defer (if eligible) an offer of membership, or otherwise does not respond within three business days, the offer will be withdrawn and the applicant will be removed from the wait list. Applicants may reapply for membership at a future date by submitting an application form and providing the wait list fee of $50.

12.3 All applicants for membership and for use permits must be interviewed by the membership recorder or vouched for in writing by a member in good standing.

12.4 Family membership consists of a single family unit living at one address. For the purposes of this definition, two married couples living at one address are counted as two family units. A family unit which owns the family membership may include:

  1. a. Spouses, as joint owners; and
  2. Unmarried children living at home, or who normally live at home and are temporarily away from home because they are attending college or other schools or are serving in the armed forces; and
  3. Unmarried relatives living permanently at the same address who have been specifically approved by the Board of Directors (for the purposes of this definition, unmarried relatives include widowed, divorced, or permanently, legally separated); or
  4. An unmarried, committed couple living permanently at the same address who have been specifically approved by the Board of Directors.

12.5 A family unit or an individual may not own or rent more than one membership.

12.6 All memberships and use privileges, including transfers thereof, require the approval of the Board of Directors. Individuals or families applying for membership prior to opening day will receive written notification of their membership, including their membership number by mail. Those applying for membership after the pool opening date will be expected to pick up membership materials, including their membership number, at the front desk.

12.7 DHARA has established a special class of emeritus memberships. These are senior members of DHARA as determined by length of membership. DHARA may establish the number of emeritus memberships available, up to a limit of 50. These members contribute a reduced amount annually as may be established from time to time by the Board of Directors and approved by the membership for usage of the facilities and retain all rights and responsibilities of membership.

12.8 Members pay a pro rata share of the Association’s annual fiscal year operating expenses. This annual membership contribution (AMC) is due in such amount as may be established from time to time by the Board of Directors and approved by the membership. Payment must be postmarked by MARCH 15 EACH YEAR regardless of the place of residence of the member. You must submit the AMC to DHARA via USPS mail or via the website (see Rule 15). Payments will NOT be accepted at the front desk or at the residence of the membership recorder. Checks must have the membership number indicated. (Additional online processing fees may apply to online payments; DHARA does not profit from these processing fees.)

Failure to pay the AMC by the March 15 will result in late payment penalties (refer to the table below), and the member family will be prohibited from using the facility until the AMC and any applicable late fees are paid in full.

Please note that if the AMC and late fees are not paid in full on or before April 30, your membership can be condemned, revoked, and sold by DHARA per rule 12.13 because on May 1 your unpaid obligation will then exceed the value of the membership.

LATE PAYMENT PENALTIES 2019

To avoid late fees, the AMC must be postmarked by March 15. If postmarked:

March 16 to April 15

AMC* + $100

April 16 to April 30

AMC* + $225

12.9 There is no inactive status. However, as long as a wait list exists, you may elect to offer your membership for rental through DHARA to a non-member summer use permit holder/summer season renter.

You must state your request to rent by notifying the membership recorder between October 1 and March 1 of the current year. A non-refundable rental processing fee in the amount of $50 shall be paid by the member.

You retain ownership and control of the membership and retains all voting rights in the Association. You are entitled to limited usage of the pool and facility by means of a rental pass punch card (issued by the membership recorder) containing 10 visits (one member per visit), to be punched by the front desk attendant. Guest credits may, alternatively, be added to the member’s account in the membership portal (by the membership recorder or designee).

The member remains eligible to attend all special events, to purchase guest passes, and to rent the community house at member rates during the rental period.

Requests for rental will be granted in order of chronological receipt or postmark, whichever is earlier. If DHARA is unable to rent the membership by March 15, you are responsible for full payment of the AMC and any assessments or other contributions to DHARA.

As with the AMC, late fee penalties shall apply to any rental fee payments made after the March 15 deadline.

12.10 You may not rent your membership more than two seasons during the course of ownership unless you or your family is temporarily relocated out of the area.

12.11 Whole season rentals, covering the period from pool opening day to pool closing day of the current year, will be offered for each membership available for transfer or rental for the current AMC fee plus $75, paid for by the summer use permit holder/summer season renter. Issuance of special summer use permits/summer season rentals will be first offered from DHARA-held unsold memberships, then chronologically to particular memberships available for transfer per rule 13.3, and then chronologically available for rental per rule 12.9 and 12.10.

There is no assurance that special summer use permits/summer season rentals will be issued for all memberships available for transfer or rental. If you have offered your membership for transfer or rental and have contributed your AMC, you will have full use privileges of all DHARA facilities until such time as your membership is permanently transferred or a special summer use permit/summer season rental is issued for your membership. If your family has paid the AMC, an amount of the AMC will be refunded to you prorated on an annualized daily basis, less the $50 fee.

A limited number of special temporary August-September use permit rentals, covering the period from August 1 to closing day of the current year, may, at the discretion of the Board of Directors and contingent on the size of the wait list, be offered for a contribution of $300 by the August-September use permit holder.

Within the duration of their respective rental/usage terms, a summer use permit holder/summer season renter or a special temporary August-September use permit holder may enjoy the same privileges and benefits as a standard, registered member such as full usage of the pool and community house and participation in pool events and programs.

Offers for special summer use permits/summer season rentals and special temporary August-September use permit rentals are made only to those highest on the wait list in chronological order.

12.12 Applicants for individual and family membership, pending action by the Board of Directors, may be authorized by the membership recorder to use the facilities of DHARA through the issuance of a single visit courtesy pass issued by an authorized Board member or the manager.

12.13 Any membership that has been delinquent in paying your financial obligations, your membership may be revoked by a majority of the members voting at an annual or special meeting of the membership or by a two-thirds vote of the Directors present at a Board meeting when the delinquent amount equals or exceeds the current value (established capital contribution cost) of the membership. Upon revocation, DHARA will deduct all unpaid obligations from the established capital contribution cost.

13. Transfer of Membership

13.1 A membership, which is a separate item of intangible personal property, may be transferred upon written request and approval of the Board of Directors. A membership may be transferred

  • to the purchaser at the same time as the sale of the member’s residence; however, the membership is not part of and does not pass with title to the residential real estate; or
  • to a relative. Relatives, for the purpose of transfer, shall be limited to parents, children, grandchildren, and siblings of the member family.

If not transferred in one of the two preceding ways, a membership transfer shall be made according to RULE 13.3 that follows in this section.

13.2 A transfer will not be approved if the consideration between the parties of the transfer exceeds the $850 capital contribution cost (CCC) for the family membership.

13.3 If you wish to offer your membership for transfer, you must do so through DHARA if a wait list exists. Transfers are permitted between October 1 and March 1. You must provide written notification to the membership recorder stating your desire to transfer your membership. A membership offered for transfer shall be placed on the membership transfer list in the chronological order in which the notification is received or postmarked, whichever is earlier. Memberships available for transfer will be first offered from the top of the transfer list to the applicant atop the wait list.

However, if there is no wait list of eligible applicants, you are encouraged to find a transferee, and, if approved by the Board of Directors, the membership transfer can be made. If, in the meantime, an eligible applicant has applied for membership, the membership recorder will notify you that your membership will be transferred to the eligible applicant at the top of the wait list.

A member whose membership has been offered for transfer or is in the process of being transferred remains the member of record and will continue to be responsible for their AMC and any assessments or other contributions to DHARA.

A membership transfer agreement, completed by the prospective transferee and received by the membership recorder, is evidence that the transfer of the membership has taken place and is effective on the date of the Board’s approval.

13.4 Memberships may not be transferred until all delinquent assessments and contributions to the annual operating expenses of DHARA have been received.

13.5 In an attempt to sell DHARA-held memberships, the Board of Directors may establish special regulations relating to these memberships such as a guaranteed buy-back plan, a credit/rebate plan for current members who recruit new members, and a Special Temporary August-September Use Permit Rental program.

13.6 If the spouses constituting a single family unit

1) Divorce or otherwise permanently, legally separate AND

2) The spouses contest, dispute, or otherwise fail to resolve the ownership and use of their family membership in a mutually agreed to writing signed and notarized by both parties or in a court decree of equitable distribution, of legal separation, or of divorce, within one year after DHARA’s receipt of their required Rule 16 notice thereof, then the ownership and use of the family membership shall be resolved as follows, unless Rules 16 and 12.13 apply:

(a) if each spouse marries or otherwise becomes a single family unit with another member, then the original family membership will be condemned because each family unit may not may not own more than one membership;

(b) if one spouse marries or otherwise becomes a single family unit with another member and the other spouse does not, then the original family membership remains with the spouse who would otherwise be without a membership, because the other spouse may not own more than one membership;

(c) if neither spouse marries or otherwise becomes a single family unit with another member, the spouse who retains the original family unit residence retains the membership. The other spouse will be placed at the top of the transfer waiting list without charge for the purchase or rental of an individual/single membership pursuant to Rules 12 and 13 to avoid depriving any member of access to the pool by reason of divorce or other legal separation.

(d) During the period when the divorced or permanently, legally separated parties contest, dispute, or have otherwise not yet resolved the ownership and use of their family membership between themselves, the status of their ownership and use of their family membership shall remain unchanged and in status quo ante as far as DHARA is concerned.

14. Tenant Membership

14.1 Upon written request to and approval by the Board of Directors, you may transfer your full membership use privileges to the tenant occupying your premises during your absence.

14.2 Membership use privileges will be granted to the tenant only if the required annual membership contribution (AMC) to the annual operating expenses of DHARA is or has been made. It will be the responsibility of the member family to see that all contributions are made to DHARA.

14.3 The holder of a tenant use privilege is required to relinquish such use privileges when the member family applies in writing for a return to active membership. The member family is expected to refund to the tenant use privilege holder an equitable portion of the AMC if the tenant use privilege holder made such payment of the AMC to DHARA.

15. Written Requests

Please direct all requests concerning membership to the DHARA membership recorder at membership@dominionhills.org.

Please direct all general questions to info@dominionhills.org.

Please direct all AMC payments and DHARA business requiring submission by USPS mail to:  

DHARA

Post Office Box 5643

Arlington, Virginia 22205

Payments may also be made via the DHARA website at https://www.dominionhills.org

16. Required Notifications

16.1 You must notify DHARA immediately, in writing,

  • of any change in address;
  • any divorce, legal separation, or property settlement agreement affecting the ownership and use of the membership; or
  • any contest or other dispute regarding ownership and use of the membership between the joint owners.

Failure to give any of the required notifications resulting in a financial delinquency under Rule 12.13 will cause the status of your membership to be placed on the agenda for the next general or special meeting of the membership or the Board of Directors for possible revocation or transfer pursuant to said rule.

16.2 All usage by DHARA of photographs or videos of any child participating in its summer water sports program to be posted, printed or reproduced on any publicly accessed print, digital, or social media including the DHARA web site, DHARA Facebook page, DHARA Swimtopia swim team and dive team pages, and promotional materials prohibited unless prior written permission has been obtained from the child’s parent(s) or guardian. Authorization forms are included in the summer water sports program registration documents.

17. Community House Rentals

17.1 All requests for rental of the community house shall be directed to the resident manager by telephone at 703-532-7550, by e-mail at manager@dominionhills.org, or by writing to DHARA’s mailing address:

DHARA

Att: Rentals

Post Office Box 5643

Arlington, Virginia 22205

Before a rental is permitted, the member/renter must complete the community house rental agreement and make required deposits. Information about community house rentals is available by request from the resident manager or on the DHARA website.

17.2 NO SMOKING IS ALLOWED IN THE COMMUNITY HOUSE, BATHHOUSE, OR FENCED POOL AREA. Smoking will be restricted to an area(s) designated by the pool manager.

17.3 The renter must comply with the Virginia Department of Alcoholic Beverage Control (VABC) code and regulations.

17.4 Member rental rates for the community house are available for the member’s own personal, private functions and shall not apply to any rentals on behalf of any organization or other non-member person. Non-members and non-member’s business or commercial entities may not rent or use the community house or grounds for income producing purposes.

18. Use of Parking Lots and Driveways

The parking lots and driveways of DHARA are only for the use of members and authorized guests while attending functions or swimming. Full daytime or overnight parking is not permitted unless specifically authorized by the Board of Directors. Persons given permission by the Board for daytime and/or overnight parking must sign a special use and release form before they may begin to use the parking facilities. UNAUTHORIZED VEHICLES WILL BE TOWED AT THE OWNER’S RISK AND EXPENSE. Use of driveways is only permitted to gain entrance to and exit from DHARA property. At no time are large or heavily loaded trucks or through traffic permitted on the parking lot.

REVISED AND APPROVED BY  THE BOARD OF DIRECTORS on April 11, 2019